SkyNet Kickoff Meeting

The SkyNet meeting agenda and project focus issues will be addressed by SkyNet project leader Joe Schartman during this initial project team meeting. The SkyNet team members need to aligned with their respective roles and responsibilities and be energized about these future efforts. This meeting is intended to be a forum in which the role clarification exercise can be conducted.

SkyNet Kickoff Meeting

October 20, 2008

8:00 PST

Purpose of the Meeting

To assemble key players and establish a shared understanding for the SkyNet Strategic Planning process.

Outcomes:

• Shared agreement on:

  • Planning process objectives,

• Core project team membership,

• Planning process timeline,

• Define agile spiral system development methodology, and

• Project team members’ roles & responsibilities.

• Identification of spiral goals and requirements

Agenda:

• Opening Remarks, Welcome & Process Overview

  • Review and validate meeting outcomes.

• Establish meeting ground rules.

• Current State of Interoperability in requirements definition

  • Discuss conversations with customers and stakeholders and caputure the current spiral goals and requirements

• Discussion of Vision for Interoperability in the Future

  • Discuss best case SkyNet scenario for current interoperability

• What are our future SkyNet goals?

• Project Team Roles and Responsibilities

  • Identify the functional areas needed.

    • What are the areas of expertise and influence needed to carry out a successful planning process?

• Identify Core Project Team Members

  • What core skill sets and competencies are needed on the core project team?

• What skills do we possess?

• How will these skills be located in distributed groups?

• How can our affiliations and professional positions serve us in influencing the planning process? 

• Obtain Group Commitment

  • What role will each team member play? 

• What are our expectations for each role? 

• What is one action you are committed to accomplishing before we come back together?

• Identification of Next Steps

  • Identify next meeting date, time, and participants.

• Review participants’ committed action items.

• Ensure that outcomes have been achieved.

• Closing.

• Closing Remarks

Task: Conduct SkyNet Project Team Kick-off Meeting

The purpose of the kick-off meeting is to give SkyNet project team members the opportunity to understand: Activities proposed for the strategic planning effort, the sequence of activities, and dependencies, Activities that have occurred prior to the kick-off meeting, and Responsibilities expected from the project team.

The table below presents SkyNet roles and responsibilities, assuming five core team members devoted full time to the planning process, from project launch through the completion of the strategic plan. Roles and responsibilities can be combined as resources demand.